Meeting Agendas a must !

4 Elements of a Top Notch Meeting Agenda

Meetings run better with a plan. Everyone knows a meeting agenda should have a subject and list the topics to discuss. This is a good starting point, but a great agenda will also establish a goal, keep the meeting on track on help you plan next steps.

Here are 4 must-have elements of a top-notch meeting agenda:

1 Objective

What do you want to accomplish? Is it to make a decision? Plan a project? Assign tasks? Make a clear goal and state it at the beginning of your agenda. From the moment they arrive, people have a clear idea of what’s going to be done.

2 Space for action items

List each topic you’ll discuss in the meeting. After each topic, leave a bit of blank space with the title “Action Items”. This gives each attendee space to organization their responsibilities, and encourages them to seek out tasks to fill their space.

3 Time allotted

Include the time allotted to each topic. When calculating, allow time for questions and delegating related tasks. An allotted time gives attendees an idea of how the meeting with flow, and gives you a reason to steer people back if the conversation goes off topic.

4 Review period

Allow for a short review period at the end of the meeting. Use this time to assess if the objective was achieved and review assigned tasks. This is a good way to end the meeting, make sure everyone is clear on their tasks and let people ask final questions.